LONE WORKER SAFETY FOR MOBILE EDUCATION STAFF

Support education professionals working across schools, homes and community locations.

ClockOn gives visiting education staff a simple safety check-in, expected visit duration, overdue alert, travel record and accurate working hours without turning ClockOn into a student-record system.

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£10 per active field worker / month · Company Owner, Admin, Payroll and HR users are free · Optional Holiday Planner included at no extra charge.

WHY EDUCATION TEAMS USE CLOCKON

More visibility for the company. More protection for the people doing the work.

Provide practical lone-worker visibility for staff who spend their day moving between schools and community appointments.

FOR THE COMPANY

Manage risk, hours and field operations with better evidence.

✓

Timed visit safety

Workers can set an expected duration for school, home or community visits.

✓

Overdue visit alerts

If they do not record leaving, ClockOn can notify the nominated line manager.

✓

Travel visibility

Record journeys between schools and appointments as part of the working day.

✓

Working-hour oversight

See total hours and overtime for mobile professionals who do not work from one fixed location.

✓

Privacy-conscious references

Use school/visit references rather than unnecessary child or family information.

✓

Payroll-quality records

Provide authorised teams with clearer hours, overtime and absence data.

FOR STAFF

A simple app that protects the worker as well as the timesheet.

Visiting education professionals get an extra layer of safety and a fairer record of travel and additional working time.

✓

Someone knows you arrived

A simple arrival action confirms that you reached the visit.

✓

Overrunning appointments are noticed

If you remain at a visit longer than expected, your manager can be prompted to check in.

✓

Travel time is recorded

Journeys between schools and appointments are represented in your working day.

✓

Overtime has a clear record

Late appointments and additional hours are easier to pass to Payroll.

✓

Less administration

Use a visit reference and clear mobile actions instead of rebuilding the day later.

✓

No continuous GPS tracking

Location is captured at key events rather than continuously monitoring your device.

FREE OPTIONAL HOLIDAY PLANNER

Add holiday management for the staff who need it — with no extra charge.

Holiday Planner is included with ClockOn. Enable it for individual staff members so they can request leave, see their booked days and allowance, and request cancellations directly from the same app they already use for work.

ClockOn Holiday Planner shown on desktop and mobile

Request holidays in ClockOn

Staff get a clear, responsive Holiday Planner showing allowance, approved leave, pending requests and remaining days.

Approve requests & cancellations

Requests go to the employee's existing line manager. Approved holiday cancellations also require manager approval before days are returned.

See who is off

The company Holiday Calendar gives managers an at-a-glance view of approved and pending leave across the team.

LONE & MOBILE WORKER SAFETY

Home and community education visits can have a safety timer.

Staff choose how long they expect to be at the appointment. If they have not left when expected, ClockOn can alert their line manager while avoiding the need for continuous GPS monitoring.

Supports your procedures. ClockOn provides timestamped records, alerts and workforce visibility that can support health & safety, lone-working and working-time processes. It does not replace your organisation's risk assessments, emergency procedures or legal duties.

14:00

ARRIVEDGPS verified

45m

EXPECTED VISITWorker chooses Hours + Minutes

14:45

NO CHECKOUTExpected finish has passed

ALERT

LINE MANAGERIn-app alert + email escalation

HOW CLOCKON WORKS

A simple journey from setting off to safely finishing.

Six clear actions give staff an easy workflow while ClockOn builds the safety, hours and journey record automatically.

START JOURNEY

Setting Off

GPS and server time confirm the journey has started.

CHECK IN

Arrived

Arrival confirms the worker reached the location safely.

STAY SAFE

Safety Check

Set the expected visit time so an overdue appointment can be escalated.

RECORD ISSUES

Delays & Evidence

Record client delays, notes and photos when work cannot continue.

NEXT MOVE

Leaving

Move to another job, head home or travel to accommodation.

DAY COMPLETE

Finished

Close the day with hours, travel and overtime ready for review.

BUILT FOR EDUCATION

Practical for the way mobile education staff actually work.

✓Visiting teachers and tutors

✓SEN and inclusion professionals

✓Education assessors

✓School support and outreach teams

EDUCATION TEAMS

Teams and roles ClockOn can support in Education.

ClockOn is designed for mobile, field and lone-working teams across this industry. The examples below show the types of roles the Education platform can support.

✓Education Welfare Officers

✓SEN Support Teams

✓Visiting Teachers

✓Tutors

✓Outreach Teachers

✓School Maintenance Staff

✓IT Field Technicians

✓Educational Psychologists

✓Attendance Officers

✓Home Tuition Staff

✓Safeguarding Teams

✓Mobile Support Workers

Don't see your exact role? ClockOn can support most mobile and lone-working teams with the same safety, journey and working-time workflow.

SAFETY + WORKFORCE MANAGEMENT

The safety layer sits on top of the operational information the business already needs.

ClockOn helps companies protect staff while producing a more accurate record of the working day.

Working-hour visibility

Driving and work events contribute to daily totals so unusually long days can be identified.

Overtime records

Actual event times help make sure additional hours are visible and reach Payroll faster.

Accommodation

Multi-day workers can finish at accommodation instead of being incorrectly shown as home.

Payroll preparation

Authorised users can review hours, overtime, pay settings, sickness and absence information.

Journey context

Google Routes comparisons can help managers understand travel time and larger journey variances.

Client Delay

Record time lost to access or client issues with notes and supporting images where relevant.

STAFF PRIVACY

Safety visibility without constant surveillance.

ClockOn does not need to continuously follow a worker around. GPS is requested at important actions such as Setting Off, Arrived, Leaving and Finished, and at defined safety events where the company has enabled them.

This gives managers useful evidence while keeping the employee workflow clear and proportionate.

SEE THE REAL PRODUCT

Simple for staff. Detailed for authorised managers.

The field PWA keeps actions straightforward while Company Admin, HR and Payroll users get the information they need to manage the workforce.

FIELD STAFF APP

One school / visit reference and one clear next action.

Mobile education staff use straightforward buttons while ClockOn records the server time and requested GPS evidence behind the event.

ClockOn Education field staff Today screen

COMPANY DASHBOARD

See the team without repeatedly calling the team.

Authorised users can see working, travelling, on-location, overdue, finished and accommodation status alongside hours and alerts.

CLOCKON FOR EDUCATION

Give your mobile workforce an extra layer of protection.

GPS-verified work events, lone-worker safety checks, accurate working hours, payroll-ready records and an optional Holiday Planner included at no extra charge — all in one simple app.

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